ADMINISTRATIVE PROCEDURE No. 4110
The following guidelines are to assist a citizens' advisory committee or task force:
A. A specific charge or assignment shall be made to the committee.
B. The board shall appoint a committee member based upon the person's interest and the board's judgment of the individual's potential contribution to the accomplishment of the committee's task.
C. The committee shall be advisory only. The board does not and, under the law cannot, relinquish its decision‑making responsibilities.
D. The committee shall make periodic progress reports to the board; such interim reports as well as the committee's final findings and recommendations shall become matters of public record by virtue of their presentation to the board in a public board meeting.
E. Minority recommendations, as well as those of the majority, may be presented to the board.
F. The duration of the committee shall be indicated when it is established. The board may authorize the committee to continue its work beyond the original termination date.
G. Staff consultants and other resource assistance shall be made available. The committee may elect to request advice or opinions from others as well, including representative citizens.
H. Committee meeting guidelines are as follows:
1. The frequency of meetings, meeting times, locations, and the nature of the meeting announcements shall normally be determined by the committee.
2. The committee may invite public attendance if it feels such attendance shall facilitate the accomplishment of its goals.
3. The committee shall develop meeting procedures to assist in the orderly pursuit of its task.
I. Expenses of the committee may be allowed if authorized in advance.
J. Appointment of the committee chair shall be the prerogative of the board.
K. By agreeing to serve on the committee, a person indicates his/her willingness to comply with the board's guidelines for a citizens' advisory committee/task force and with specific guidelines and procedures developed for the committee.
Issued: September 2003