ADMINISTRATIVE PROCEDURE No. 2021
A. Library Collection Development
This procedure guides Teacher-Librarians and informs the community about the process for selecting, acquiring, evaluating and maintaining library information and technology program materials. The objective of each program is to implement, support and enrich the educational program of the district.
To best meet the unique needs of each school, the district will strive to create a library collection based upon an assessment of student and staff needs. This will be accomplished by:
1. Providing resource materials, both curricular and individual inquiry for students and faculty;
2. Providing materials that meet the interest, vocabulary, maturity and ability levels of all students;
3. Providing a diversity of materials in the interest of achieving a balance of sources and perspectives;
4. Fostering reading as a lifelong activity through exposure to printed and digital materials; and
5. Including materials in the collection because of their academic, literary and/or artistic value and merit.
B. Library Materials and Electronic Resources
Library materials or digital services are those items accessible through the library information and technology program that provide support for an area of the curriculum, information for independent study, or resources for enrichment and recreational interest. Electronic resources include access to electronic documents, databases and websites.
C. Suggestions for Acquisition:
Suggestions for acquisition or electronic resources may originate from students, parents, community members and teachers. When suggestions require physical acquisition of materials to review (e.g. library book, fee associated resource), the district may require a review copy be provided by the requestor. Library information and technology staff will weigh requests, evaluate materials and select those which fulfill the needs of the instructional program. Teacher-Librarians in each school determine final selections.
Parents/guardians who wish to review/monitor their student’s access to library materials may do so by contacting their student’s school librarian who can provide remote access through the online library interface (e.g. Destiny). Additionally, parent/guardians may request specific library materials not be made available to their student for checkout by contacting their school’s librarian.
1. Sources for the selection of materials and current review journals include but are not limited to: School Library Journal, Booklist, Follett, and Kirkus Reviews.
2. All items selected for placement in the school library will:
a. Support and be consistent with the general educational goals of the State of Washington and Walla Walla School District and the aims and objectives of individual schools and specific courses;
b. Support and be consistent with school library media and information literacy standards established by the American Association of School Librarians as well as content area standards established by the Office of the Superintendent of Public Instruction of the State of Washington;
c. Meet high standards of quality in factual content and presentation from a variety of sources;
d. Contain appropriate subject matter for the age, emotional development, ability level, learning styles, and social development of the students for whom they are selected;
e. Serve the intended purpose, in both physical format and appearance for library materials;
f. Help students gain awareness of our pluralistic society;
g. Motivate students and staff to examine their own duties, responsibilities, rights, and privileges as participating citizens in our society, and to make informed judgements in their daily lives;
h. Withstand scrutiny based on their strengths rather than be rejected for their weaknesses; and,
i. Clarify historical and contemporary forces by presenting and analyzing intergroup tensions and conflict objectively, placing emphasis on recognizing and understanding social and economic problems.
Materials donated to the school, classroom or similar libraries will be accepted or declined in accordance with the criteria applied to the purchase of materials.
F. Collection Assessment
De-selection (weeding) of outdated and damaged materials is a natural part of the library’s life cycle and maintenance of the quality and integrity of the collection. The Teacher-Librarian will evaluate the library collection on a continuing basis in order to assure that the collection meets the mission statement and goals of the Walla Walla School District.
G. Considerations for De-selection
1. Currency – The subject matter is out of date or no longer relevant to the instructional program;
2. Physical Condition – Item is worn, soiled, missing pages, antiquated in appearance or unattractive;
3. Not circulating for a reasonable amount of time;
4. Superseded by newer editions;
5. Perpetuates cultural, ethnic, or sexual stereotypes;
6. Inappropriate reading level; or
7. Unneeded duplication of materials.
H. Library Materials Review Committee
The Library Materials Review Committee is formed to respond to requests when reconsideration of library media materials is proposed. The committee will consist of at least one school librarian, at least one building principal, at least one member of the Teaching and Learning department, at least one member of the Equity and Dual programs department, and at least one student from the Superintendent’s Student Advisory Council.
I. Request for Reconsideration of Library Media Materials
When a concern is expressed about library resources, the Teacher-Librarian will consider both the citizen’s right to express an opinion and the principles of intellectual freedom.
1. Informal Reconsideration
Persons wishing to make a complaint regarding library resources will be asked to direct their complaint to the Teacher-Librarian. The Teacher-Librarian will attempt to resolve the issue informally by:
a. Discussing the request with the complainant and listening carefully to the concerns expressed;
b. Explaining why the material was selected, and how its inclusion in the collection was guided by the district collection development policy/procedure; and
c. Share review sources for the item in question;
d. If the informal process does not resolve the matter, the complainant may submit a formal request for reconsideration of library resources. Library materials in question will remain in the collection until the process is completed and a final decision is made.
2. Formal Reconsideration
The Library Materials Review Committee will be consulted when a completed Request for Reconsideration of Library/Media Materials form is received.
When reviewing a challenge to library materials the Library Materials Review Committee will:
a. Examine the Request for Reconsideration form;
b. Evaluate the book/material in question, including how and why the resource was originally procured;
c. Study available reviews and check for general acceptance by consulting standard evaluation aids and holdings in other schools;
d. Evaluate the book/material in the context of the educational program and the audience for which it was selected;
e. Consider the entire work, rather than extracting passages or parts; weighing the values and faults against each other and weighing the conflicting opinions based on the materials as a whole; and
f. Base the final decision upon the appropriateness of the material for its intended educational use.
The Library Materials Review Committee will share their finding/response with the requestor. The Committee’s decision may be appealed to the Board of Directors, by submitting a written request to the office of the superintendent. The purpose of the Board of Director’s review will be to determine whether the committee applied the appropriate criteria and followed the proper process.
The superintendent or designee will notify the concerned parties of the findings of the board’s review.
If the correct criteria and process were followed, the decision of the committee stands. If it is determined they were not followed, the Board of Directors will determine the outcome of the challenge.
The decision regarding challenged materials will not be subject to reconsideration for a minimum of three years, unless there is a substantive change of circumstances as determined by the superintendent.
1. Request for Reconsideration of Library/Media Materials form.
Revised: June 2022