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6216 - Reimbursement for Goods and Services

BOARD POLICY No. 6216

REIMBURSEMENT FOR GOODS AND SERVICES

A majority of the members of the board shall approve the issuance of all payments (warrants and automated clearing house), except that advance payments may be made on vouchers when authorized by the board.

Expenditures of district moneys shall be made on approved vouchers by warrant or automated clearing house signed by the secretary of the board or, in his/her absence, the board president.

Warrants to be issued shall first be recorded with the county auditor's office and the county treasurer's office showing date, payee, and amount.

Unclaimed or Reissued Warrants

Warrants which have not been redeemed within a period of twelve (12) months or longer shall be cancelled by the authority of the board. Such action shall take place on or before the end of each calendar year. In the event that a warrant has been lost, a replacement warrant may be issued following acknowledgement of a "stop payment" with the district's depository. A replacement warrant may also be issued to the estate of a deceased staff member upon notice from the court. A replacement warrant may also be issued to a claimant whose warrant has been cancelled because of the time limitation imposed by this policy.

Cross Reference:

Board Policy

6215

Voucher Certification and Approval

Legal References:

RCW

28A.330.080

Payment of Claims

28A.330.090

Auditing Committee and Expenditures

28A.330.230

Drawing and issuance of warrants

63.29

Uniform Unclaimed Property Act

39.56.040

Cancellation of Municipal Warrants

 

First Reading: February 19, 2002

Adopted by the Board: July 16, 2002

Revised: September 4, 2012

WALLA WALLA PUBLIC SCHOOLS • 364 South Park St. • Walla Walla, WA 99362 • Phone: 509-527-3000 • Fax: 509.529.7713

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