6210 (P) - Purchasing: Authorization and Control

ADMINISTRATIVE PROCEDURE No. 6210

Requisitions will be approved by the superintendent, or designee. As a minimum, requisitions will provide the following information:

A. Name of school, department and originator, and date originated;

B. School department or person to which material is to be delivered;

C. Budget year;

D. Specifications of equipment items (manufacturer, stock number, etc.);

E. Estimated cost based on latest price; and

F. Authorizing signature.

The purchasing department will prepare a multiple-copy purchase order from the original request. One copy of the purchase order will be sent to receiving facility to be signed and returned to the purchasing department when the goods have been received.

Upon placement of a purchase order, the business office will encumber the expenditure against a specific budget line item to guard against the creation of liabilities in excess of revenues.

Materials desired for “examination” should be ordered on requisition, and include a statement that "the following items are for examination for 30 days."

Only the Superintendent, Assistant Superintendent, or Director of Fiscal Services may execute contracts or in any way obligate the District financially.

Issued: August 2017

Revised: May 2018