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Safety Protocols

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Yellow Stage Communication Protocols to Parent/Guardians

Parent/Guardians will be notified via personal phone call if:

  • Your child is exhibiting illness symptoms and needs to be picked up from school (parent will receive instructions related to monitoring and return procedures).

Parent/Guardians will be notified via personal phone call if:

  • If your child needs to quarantine due to:
    • Your child has been identified as a close contact of someone who has tested positive.
    • There are two or more positive cases in a 14 day period in your child’s class and the class will be quarantining and shifting to distance learning.
    • For any other reason that necessitates your child needing to be quarantined due to possible exposure.

Parent/Guardians will be notified by SchoolMessenger (phone, email and text message) if:

  • Another student in your child’s class has exhibited 2 or more COVID-related symptoms and is being isolated/tested.
  • Another student in your child's class tests positive (and your child was not considered to be in close contact per Department of Health guidelines).
  • In an elementary school, a class at your child’s school will be quarantining, but your child’s class is not affected.
  • If there are enough quarantined classrooms at your child’s school that the entire school will be quarantining and shifting to online learning.

2020-2021 WWPS COVID-19 Safety Plan

Introduction:

  • The following safety guidelines and protocols are framed by CDC guidance, Washington State Department of Health (Wa DOH) recommendations, and input from local health advisers.
General Comments:
  • CLOSE CONTACT is defined as being less than 6 feet for more than 15 minutes.
  • ISOLATION is what you do if you have symptoms, or have tested positive for COVID-19. Isolation means that you stay home and away from others (including household members) for the recommended period of time to avoid spreading illness.
  • QUARANTINE is what you do if you have been exposed to COVID-19. Quarantine means you stay home and away from others for the recommended period of time in case you are infected and contagious. Quarantine becomes isolation if you later test positive for COVID-19 or develop COVID-19 symptoms.
  • Per Wa DOH, testing for COVID-19 will be recommended for any staff or student with symptoms consistent with COVID-19, despite contact history.
  • Per OSPI, the County Health Department will coordinate issues pertaining to confirmed or suspected cases of COVID-19.
  • Per OSPI, decisions regarding cohort or school level closings due to COVID-19 will be made by the County Health Department in coordination with District Nurse Amy Ruff and Superintendent Dr. Wade Smith.

Close Contact with someone SUSPECTED of having COVID-19:

  • Staff/Student/Family to notify supervisor/school administrator that they were in close contact with someone suspected of having COVID-19.
  • Supervisor/administrator notifies Nurse Ruff or designee who evaluates contact.
    • If contact is verified as legitimate, Nurse Ruff notifies Facilities & Operations Director Mike Kay and Superintendent Smith.
    • Staff or student is immediately sent home and should remain self-quarantined until suspected case has tested negative. At that time, if symptom free, they may return to work/school.
      • Staff and students who were in contact with the individual are considered secondary contacts and do not need to quarantine, but will be communicated with regarding the matter and asked to self-monitor for symptoms.
    • If suspected case tests positive, staff or student should remain self-quarantined until 14 days after the last day they had contact with the person testing positive.
      • If staff or student tests positive, close contacts in school/cohort will be notified and actions taken at the direction of the County Health Department. Quarantine for 14 days may be advised.
    • Exposed areas are deep cleaned along with all other used common areas. At times, this may necessitate relocating a classroom or workspace until cleaning has occurred.

Close Contact with someone testing POSITIVE for COVID-19:

  • Staff/Student/Family notifies supervisor/school administrator that they were in close contact with someone who tested positive.
  • Supervisor/administrator notifies Nurse Ruff.
    • If contact is verified as legitimate, Nurse Ruff notifies Director Kay and Superintendent Smith.
    • Staff or student is immediately sent home and should remain self-quarantined until 14 days after the last day they had contact with the person testing positive. If they develop symptoms during that time, they should seek testing for COVID-19.
    • While awaiting pick-up, students should be masked and isolated in the designated area. Appropriate PPE will be utilized in caring for the student.
    • Applicable individuals are notified that a potential exposure has occurred in the school/workplace.
      • Staff and students who were in contact with the individual are considered secondary contacts and do not need to quarantine, but will be communicated with regarding the matter and asked to self-monitor for symptoms.
    • Exposed areas are deep cleaned along with all other used common areas. At times, this may necessitate relocating a classroom or workspace until cleaning has occurred.

Symptoms of COVID-19 occurring during the school day:

  • Staff: The employee will contact their supervisor and request coverage for their immediate duties. Once temporary coverage is provided, the employee will report to the building triage room. Supervisor/administrator notifies Nurse Ruff. If symptoms verified (see Decision Tree), Nurse Ruff notifies Director Kay and Superintendent Smith.
    • Staff and students who were in contact with the individual are considered secondary contacts and do not need to quarantine, but will be communicated with regarding the matter and asked to self-monitor for symptoms.
  • Students: Teacher/staff member will call the building administrator and communicate concerns.  Triage staff (building administrator or health staff) will walk to the classroom to gather the student and escort them to the triage room. Supervisor/administrator notifies Nurse Ruff. If symptoms verified (see Decision Tree), the parent/guardian will be called by Administration or a District nurse to come pick the student up. Student will be escorted to the car. Nurse Ruff notifies Director Kay and Superintendent Smith.
    • Staff and students who were in contact with the individual are considered secondary contacts and do not need to quarantine, but will be communicated with regarding the matter and asked to self-monitor for symptoms.
  • Student/staff member is given written instructions (e.g. recommending testing, when they may return to campus, etc).
  • Exposed areas are deep cleaned along with all other used common areas. At times, this may necessitate relocating a classroom or workspace until cleaning has occurred.
  • Follow up with staff/student is done by school nurse.
  • Decision Tree will be used to advise the course of action
    • If 1 low risk symptom present, staff/student advised to remain home until improved and > 24 hours have passed since last fever >100.4 without fever reducing medication.
    • If >1 low risk symptom, or any high risk symptom present, student/staff advised to contact their medical provider for further action.
    • If alternative diagnosis is confirmed, staff/students may return to school after 24 hours without fever and symptoms improving.
    • If Covid testing is recommended, staff/students must remain quarantined until results are available. If testing for COVID-19 is negative, staff/students may return to school after 24 hours without fever and symptoms improving.
    • If testing for COVID-19 is positive, staff/student may return to school/work when at least 24 hours have passed since recovery; defined as no fever without the use of medications and  improvement in respiratory signs like cough and shortness of breath; AND at least 10 days  have passed since signs first showed up.
    • Any staff/student reporting close contact with someone testing positive for Covid 19 will be required to quarantine for 14 days from last contact unless otherwise directed by their medical provider or the health department.

COVID-19 outbreaks in schools:

  • Definition: Two or more laboratory-confirmed COVID-19 cases among students or staff with onset within a 14-day period, who are epidemiologically linked, do not share a household and were not identified as close contacts of each other in another setting during standard case investigations or contact tracing.
  • Dismiss the entire classroom/cohort for 14 days if two or more confirmed cases of COVID-19 occur within the group or cohort within a 14-day period. Switch to remote learning.
  • Close a school and switch to remote learning for 14 days when:
    • Two or more classrooms are dismissed due to outbreaks (in schools with 10 or fewer classrooms).
    • > 10% of classrooms are dismissed due to outbreaks (in schools with > 10 classrooms).
    • Schools cannot function due to insufficient teaching or support staff.
Protocol Flowchart
COVID 19 Flow Chart 1

2020-21 Facilities & Operations Plan

General Comments:

  • Plan provides cleaning for four types of areas: student, staff, shared and community.
  • Plan allows the ability to adjust support based on number of students on-site.
  • Clarification of cleaning and sanitizing:
    • Cleaning removes germs, dirt, food, body fluids and other material. Cleaning increases the benefit of sanitizing.
    • Sanitizing reduces germs on surfaces to levels that are safe.

Personal Protective Equipment:
Personal protective equipment will be available through the building secretary, including but not limited to: gloves, facemask, face shields, goggles, plexi-glass shields (case-by-case basis), hand soap, hand sanitizer.

Ventilation (per Washington State Department of Health):
"Offer more outside time and open windows if available. There is no special cleaning or disinfection for heating, ventilation, and air conditioning (HVAC) systems."

WWPS HVAC systems have been adjusted to maximize outside air into the program space.

2020-21 Custodial Plan

Cleaning of classrooms with students:

  • Teaching staff will have supplies available to spot clean and sanitize areas and manipulatives during the day.
  • Soap or hand sanitizer will be available in all classrooms.
  • Rooms will be cleaned and sanitized nightly by custodial staff. This will include, but is not limited to:
    • All hard surfaces
    • Restrooms and sinks
    • Additional areas as identified by custodial staff

Cleaning of classrooms with teachers only:

  • Index card placed on the door for staff to sign in and out (like this spring)
  • Rooms that are used will be cleaned and sanitized around teacher's desk, counter tops, sinks, etc.
  • Floors will be vacuumed and mopped as needed.
  • All classrooms will have a spray bottle of sanitizer available for use during the day.
  • All rooms will have hand sanitizer or soap available.

Cleaning of common areas:

  • Periodically during the day, clean and sanitize restrooms, door handles, drinking fillers, sinks, counter tops etc. in all common areas.
  • Other areas as identified by building principal and the custodial supervisor.
  • All common areas will have a spray bottle of sanitizer available for use during the day.
  • All common areas will have hand sanitizer or soap available.
  • Common areas are defined as areas that may be used by multiple staff during the day.

Cleaning of community areas:

  • Community areas are areas that are identified as being used by outside organizations.
  • Cleaning procedures for these areas will be developed on a per-use basis by a representative of the user group, nurse and Facilities & Operations director or designees.

2020-21 Transportation Plan

Transportation Procedures:

  • Keep riders as far apart as possible on the bus.
  • If possible, seat with household members.
  • Maximize outside air and keep windows open as much as possible.
  • Encourage walking or biking where safe, or being driven by caregivers as feasible.
  • Riders and staff members must wear a cloth face covering or acceptable alternative.
  • Encourage students to wash or sanitize hands when they leave their home or classroom immediately before boarding the bus.

Bus Cleaning and Sanitizing Procedures:

  • Between bus routes (same standards as used this spring)
    • All buses will have sanitizing cleaner and hand sanitizer on the bus.
    • High contact areas will be sanitized between routes (top of seats, rails and handles, steering wheel, switches and levers).
    • Buses will be fogged with sanitizer.
  • End of the day
    • Tops of seats and handrails will be wiped clean and sanitized.
    • Floors will be mopped and windows cleaned as needed.
    • High contact areas will be sanitized (top of seats, rails and handles, steering wheel, switches and levers)
    • Supplies restocked.

2020-21 Nutrition Services Plan

Normal USDA requirements:
Meals served by category and by name meal count

  • Meals provided at all sites for on-site students.
    • Deliver meals (breakfast and lunch) to classrooms at scheduled times.
    • Meal counts done by adult supervisor on paper roster, as meals are served.
  • Meals provided for pick up at six sites for enrolled students
    • Berney, Edison, Garrison, Green Park, Prospect Point, Sharpstein
    • (Provides access throughout the community and avoids school construction)
    • Serving window 1 to 1.5 hours
    • Breakfast and lunch
    • Meal counts done on Chromebooks at time of pick up
    • Parent can pick up meals without their student present
  • Families encouraged to make online payments

Meals served free to all enrolled students:

  •          Meals provided at all sites for on-site students.

o    Deliver meals (breakfast and lunch) to classrooms at scheduled times

o    Meal counts done by adult supervisor on tally sheet, as meals are reserved.

  •          Meals provided for pick up at six sites for enrolled students

o    Berney, Edison, Garrison, Green Park, Prospect Point, Sharpstein

o    (Provides access throughout the community and avoid school construction)

o    Serving window 1 to 1.5hours

o    Breakfast and lunch

o    Meal counts done on tally sheets

o    Parent can pick up meals without their student present

2020-2021 Face Covering Plan

General Comments:

  • Plan utilizes recommended practices from the CDC, Wa DOH and L & I.
    • L & I has provided a "Which Mask for Which Task" document to assist schools in determining appropriate face coverings. Click here.
    • Additional L & I guidance can be found here.
  • Face coverings shall be worn by all employees and visitors when entering or inside district facilities. 
  • Schools are responsible for distributing PPE for staff and students.
  • Any face covering should be routinely cleaned by laundering or by a method recommended by the manufacturer of the covering.

Face Coverings:

  • All students age 5 years and older, staff, volunteers, and guests must wear cloth face coverings (or other acceptable alternatives) in K-12 settings.
    • Preschool and Transitional Kindergarten students will be encouraged to wear a cloth mask at school and while being transported in a district vehicle. 
  • Cloth face coverings should NOT be worn by students:
    • With a disability that prevents them from comfortably wearing or removing a face covering.
    • With certain respiratory conditions or trouble breathing.
    • Who are deaf or hard of hearing and those who provide instruction to such people unless a substitute is used.
    • Advised by a medical, legal or behavioral health professional that wearing a face covering might pose a risk to that person.
  • Staff members who maintain a serious health condition/circumstance that might prohibit them from wearing a mask must consult with Nurse Ruff to review and identify accommodations.
    • Staff members may remove their mask only when they are by him/herself in their personal room or working area.
  • In rare circumstances when a cloth face covering cannot be worn, students and staff may use a clear face covering or a face shield. When possible, shields should extend below the chin, to the ears, and have no gap at the forehead. Consult with Nurse Ruff.
  • Younger students must be supervised when wearing a face covering or shield and may need assistance putting them on, taking them off, and getting used to them.
  • Even when wearing cloth face coverings, physical distancing should be practiced.
  • Students may remove face coverings to eat, drink AND when outdoors. In rare circumstances, if students need a "mask break", take them outside or to a large, well-ventilated area where 6 feet of physical distancing can be maintained.
  • Students/staff must wear cloth face coverings or acceptable alternatives while riding any form of district transportation (buses, vans, etc).

2020-2021 Hygiene Practices

Hand-washing:

  • Students and staff will clean their hands when they arrive at school, before meals or snacks, after outside time, after using the restroom, after blowing nose or sneezing and before leaving to go home.
  • Hands should be washed with soap and water for 20 seconds.
  • If soap and water are not readily available, use an approved hand sanitizer.
  • Supervise the use of hand sanitizer by young children.
  • Cover coughs and sneezes with a tissue, dispose of the tissue in the trash, then clean hands with soap and water or hand sanitizer.

Distancing:

  • To the extent possible, students will be grouped in small cohorts and remain together throughout the day. Groups will not be combined for meals or recess.
  • Physical distancing of six feet will be practiced as much as possible. There may be brief periods of closer contact during transition times, but these will be kept to a minimum. Areas where students might congregate will have markings spaced six feet apart.
  • Traffic patterns will be marked with designated entrances and exits to avoid students mingling. When indicated, arrival times may be staggered to avoid bottlenecks.
  • Students will have individual supply kits to minimize contact with shared teaching materials.
  • Common area drinking fountains will not be used. Students should bring individual water bottles each day.

2020-2021 COVID-19 Screening Protocols

General Comments:

  • Students, staff, vendors, parents/guardians or guests will not be allowed on-site if they:
    • Are showing symptoms of COVID-19.
    • Have been in close contact (within 6 feet for at least 15 minutes) with someone who has confirmed COVID-19 in the last 14 days.
    • Have tested positive for COVID-19 in the past 10 days.
  • All staff will receive training via the SafeSchool platform on COVID-19 and site specific screening protocols, prior to the first day of school.

Daily Attestation:

  • Every student (or student's guardian on their behalf) and staff member will ATTEST (Yellow Stage Attestation Document) DAILY that they do NOT meet any of these conditions. Parents will be informed and trained of the expectation to screen daily their elementary, middle, or special needs students before they are placed on the bus, dropped off, or travel to school. Staff and high school students will self-screen daily before entering campus. Visitors (when permitted on campus), will be screened upon entrance. Temperature screening for students in self-contained classrooms may additionally be performed when students arrive on site in addition to classroom-based screening and symptom monitoring for all students.
    • A cough
    • Shortness of breath or difficulty breathing
    • A fever of 100.4 or higher or a sense of having a fever
    • A sore throat
    • Chills
    • New loss of taste or smell
    • Muscle or body aches
    • Nausea/vomiting/diarrhea
    • Congestion/running nose-not related to seasonal allergies
    • Unusual fatigue
    • Does anyone in your household have any of the above symptoms that are not attributable to another condition?
    • Have you/your student been in close contact with anyone with suspected or confirmed COVID-19?
    • Has your student had any medication to reduce a fever before coming to school?

Monitoring:

  • School staff will visually assess each student for signs of illness such as flushed cheeks or tiredness. Staff will use appropriate PPE during assessment.
  • Secretaries will monitor student and employee attendance and absences and report trends to the building administrator.

WALLA WALLA PUBLIC SCHOOLS • 364 South Park St. • Walla Walla, WA 99362 • Phone: 509-527-3000 • Fax: 509.529.7713

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