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schoolSafely Reopening Schools: 2020-21 Information  |  Reopening Stage: Orange
Equity Outreach Hotline: (509) 526-6787   |   Special Education/504 Hotline: (509) 526-6770   |   Hotline hours: Mon-Fri - 8am-7pm

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Safety Protocols

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COVID Contacts & Duties

Managing COVID-19 within Walla Walla Schools to help reduce transmission and keep students, staff and families healthy and safe requires a coordinated team response. Identifying staff to play specific roles within the team is critical to ensuring a coordinated response. Following are a list of key district COVID contacts.

  • District COVID-19 Coordinator: District Nurse Amy Ruff
  • School COVID-19 Coordinator: Site Principal/Admin(see below)
  • COVID-19 Screening Lead: Site Nurse(see below)
  • COVID-19 Isolation Supervisor: Site Health Room Assistant and/or Site Nurse (see below)
  • Infection Control Lead: Director Mike Kay

Specific School Contacts:

Site School COVID Coordinator COVID Screening Lead COVID Isolation Supervisor
WaHi Ron Higgins Vickie Rogers Sonia Soto
Lincoln HS Marci Knauft Vickie Rogers Virginia Romfh
Garrison MS Kim Doepker Amy Ruff Sara Huxoll
Pioneer MS Kris Duncan Lynn Porter Bingham Oscar Brito Salgado
Opportunity Tom Porter Vickie Rogers Vickie Rogers
WW Online Carina Stillman NA NA
SEATech Jerry Maher Vickie Rogers Alba Biagi
Berney Ele Michelle Carpenter Nancy Montgomery Nancy Montgomery/Lisa Davis
Green Park Ele Rick Kline Lynn Porter Bingham Edgar Salgado
Prospect Point Ele Barb Casey Amanda Hinrichs Stephanie Edwards
Edison Ele Jenny Foster Lynn Porter Bingham Fabiola Salgado
Sharpstein Ele Maria Garcia Amanda Hinrichs Lori Grimes
CCF Samantha Bowen Amanda Hinrichs Giessell Martinez

Communication Protocols to Parent/Guardians & Staff

Parent/Guardians will be notified via personal phone call if:

  • Your child is exhibiting illness symptoms and needs to be picked up from school (parent will receive instructions related to monitoring and return procedures).

Parent/Guardians will be notified via personal phone call if:

  • If your child needs to quarantine due to:
    • Your child has been identified as a close contact of someone who has tested positive.
    • Per WaDOH, there are two or more positive cases in a 14 day period in your child’s class/one of their classes that are epidemiologically linked, do not share a household and were identified as close contracts in another setting. In this case, the entire class will be quarantining and shifting to distance learning for 14 days.
    • For any other reason that necessitates your child needing to be quarantined due to possible exposure.

Parent/Guardians will be notified by SchoolMessenger (phone, email and text message) if:

  • Another student in your child’s class/one of their classes, has exhibited 2 or more COVID-related symptoms and is being isolated/tested.
  • Another student in your child's class/one of their classes, tests positive (and your child was not considered to be in close contact per Department of Health guidelines).
  • A classroom/class at your child’s school will be quarantining, but your child’s classroom/class is not affected.
  • If there are enough quarantined classrooms at your child’s school that the entire school will be quarantining and shifting to distance learning.

Staff Communication

  • Staff at impacted sites will be communicated with regarding all of the above scenarios from the site administrator or designee.

Daily Attestation & Screening

General Comments:

  • Students, staff, vendors, parents/guardians or guests will not be allowed on-site if they:
    • Are showing symptoms of COVID-19.
    • Have been in close contact with someone who has confirmed COVID-19 in the last 14 days.
    • Have tested positive for COVID-19 in the past 10 days.
  • All staff will receive training quarterly via the SafeSchool platform on COVID-19 and site specific screening protocols quarterly.

Daily Attestation:

  • Elementary & Middle School Attestation Form
  • Every student (or student's guardian on their behalf) and staff member will attest that they/their child do NOT meet any of the identified screening conditions. Parents will be informed and trained of the expectation to screen daily their elementary, middle, or special needs students before they are placed on the bus, dropped off, or travel to school. Staff and high school students will self-screen daily before entering campus. Visitors (when permitted on campus), will be screened upon entrance.
  • In addition, each school will conduct a brief screen of students and staff at the school to check they do not have fever, shortness of breath or cough by:
    • Classroom-based screening/monitoring by homeroom teacher, making a visual inspection of each child for signs of illness which could include flushed cheeks, rapid breathing or difficulty breathing (without recent physical activity), fatigue, extreme fussiness and temperature checking of elementary students of concern.
  • Attestation Criteria: 
    • A cough
    • Shortness of breath or difficulty breathing
    • A fever of 100.4 or higher or a sense of having a fever
    • A sore throat
    • Chills
    • New loss of taste or smell
    • Muscle or body aches
    • Nausea/vomiting/diarrhea
    • Congestion/running nose-not related to seasonal allergies
    • Unusual fatigue
    • Does anyone in your household have any of the above symptoms that are not attributable to another condition?
    • Have you/your student been in close contact with anyone with suspected or confirmed COVID-19?
    • Has your student had any medication to reduce a fever before coming to school?

Monitoring:

  • Secretaries will monitor student and employee attendance and absences and report trends to the building administrator.

Transportation & Pick-up/Drop-off Plan

Pick-up and Drop-off Procedures:

  • Staff will be outside of the school to assist students safely entering campus, monitoring social distancing expectations and visually inspecting for signs of illness.
  • By Vehicle
    • Parents/guardians are asked to remain in the vehicle when dropping off and picking up their child.
  • Walking
    • Parents/guardians are asked to depart campus as soon as their child is under the supervision of staff (e.g. visually). Parents/guardians are not permitted inside school facilities for pick up/drop off purposes or to congregate near the entrance. 

Bus Transportation Procedures:

  • Keep riders as far apart as possible on the bus.
  • If possible, seat with household members.
  • Maximize outside air and keep windows open as much as possible.
  • Encourage walking or biking where safe, or being driven by caregivers as feasible.
  • Riders and staff members must wear a cloth face covering or acceptable alternative.
  • Encourage students to wash or sanitize hands when they leave their home or classroom immediately before boarding the bus.

Bus Cleaning and Sanitizing Procedures:

  • Between bus routes
    • All buses will have sanitizing cleaner and hand sanitizer on the bus.
    • High contact areas will be sanitized between routes (top of seats, rails and handles, steering wheel, switches and levers).
    • Buses will be fogged with sanitizer.
  • End of the day
    • Tops of seats and handrails will be wiped clean and sanitized.
    • Floors will be mopped and windows cleaned as needed.
    • High contact areas will be sanitized (top of seats, rails and handles, steering wheel, switches and levers)
    • Supplies restocked.

COVID-19 Symptoms & Guidelines

People with these symptoms or combination of symptoms may have COVID-19:

  • Fever
  • Cough
  • Shortness of breath
  • Chills
  • New loss of taste or smell
  • Headache
  • Fatigue
  • Muscle or body aches
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea (at least 2 loose stools in the past 24 hours)

Sometimes we identify COVID-19 symptoms as “class A” or “class B” to decide how long a person should isolate (see table below).

Class A and B

WADOH COVID Symptom Flowchart: For symptomatic person who has not been around anyone diagnosed with COVID-19

COVID Symptom Flowchart

WADOH Isolation/Quarantine Matrix: Details how long someone should stay home if they have COVID-19 symptoms and have confirmed or suspected exposure to COVID-19

isolation and quarantine

COVID-19 Response Plan

Introduction:

  • The following safety guidelines and protocols are framed by CDC guidance, Washington State Department of Health (Wa DOH) recommendations, and input from local health advisers.
General Comments:
  • CLOSE CONTACT/EXPOSURE is defined as being within 6 feet of a person with a confirmed COVID-19 infection for a cumulative total of 15 minutes or more over a 24-hour period.
  • ISOLATION is what you do if you have symptoms, or have tested positive for COVID-19. Isolation means that you stay home and away from others (including household members) for the recommended period of time to avoid spreading illness.
  • QUARANTINE is what you do if you have been exposed to COVID-19. Quarantine means you stay home and away from others for the recommended period of time in case you are infected and contagious. Quarantine becomes isolation if you later test positive for COVID-19 or develop COVID-19 symptoms.
  • Per Wa DOH, testing for COVID-19 will be recommended for any staff or student with symptoms consistent with COVID-19, despite contact history.
  • Per OSPI, the County Health Department will coordinate issues pertaining to confirmed or suspected cases of COVID-19 in schools.
  • Per OSPI, decisions regarding cohort or school level closings due to COVID-19 will be made by the County Health Department in coordination with District Nurse Amy Ruff and Superintendent Dr. Wade Smith.

Close Contact with someone SUSPECTED of having COVID-19:

  • Staff/Student/Family to notify supervisor/school administrator that they were in close contact with someone suspected of having COVID-19.
  • Supervisor/administrator notifies Nurse Ruff or designee who evaluates contact.
    • If contact is verified as legitimate, Nurse Ruff notifies Facilities & Operations Director Mike Kay.
    • While awaiting pick-up, the student should be masked and isolated in the designated area. Appropriate PPE will be utilized in caring for the student.
    • Staff or student is immediately sent home and should remain self-quarantined until:
      • Suspected case has tested negative. At that time, if symptom free, they may return to work/school; or,
      • 14 days since last contact; or
      • If symptom free, at least 10 days have elapsed since contact (or, under special circumstances, 7 days after contact, staff or student receives a negative test result). Testing may be recommended.
    • In most circumstances staff and students who came into contact with the individual are considered secondary contacts and do not need to quarantine, but will be communicated with regarding the matter and asked to self-monitor for symptoms.
    • Exposed areas are deep cleaned along with all other used common areas. At times, this may necessitate relocating a classroom or workspace until cleaning has occurred

Close Contact with someone testing POSITIVE for COVID-19:

  • Staff/Student/Family notifies supervisor/school administrator that they were in close contact with someone who tested positive.
  • Supervisor/administrator notifies Nurse Ruff or designee who evaluates contact.
    • If contact is verified as legitimate, Nurse Ruff notifies Facilities & Operations Director Mike Kay.
    • While awaiting pick-up, the student should be masked and isolated in the designated area. Appropriate PPE will be utilized in caring for the student.
    • Staff or student is immediately sent home and should remain self-quarantined until:
      • 14 days since last contact; or
      • If symptom free, at least 10 days have elapsed since contact (or, under special circumstances, 7 days after contact, staff or student receives a negative test result). Testing may be recommended.
    • Applicable individuals are notified that a potential exposure has occurred in the school/workplace.
      • In most circumstances staff and students who came in contact with the individual are considered secondary contacts and do not need to quarantine, but will be communicated with regarding the matter and asked to self-monitor for symptoms.
    • Exposed areas are deep cleaned along with all other used common areas. At times, this may necessitate relocating a classroom or workspace until cleaning has occurred.

Symptoms of COVID-19 occurring during the school day:

  • Staff: The employee will contact their supervisor and request coverage for their immediate duties. Once temporary coverage is provided, the employee will report to the building triage room. Supervisor/administrator notifies Nurse Ruff. If symptoms verified (see Flowchart), Nurse Ruff notifies Director Kay and Superintendent Smith.
    • In most circumstances staff and students who came in contact with the individual are considered secondary contacts and do not need to quarantine, but will be communicated with regarding the matter and asked to self-monitor for symptoms.
  • Students: Teacher/staff member will call the building administrator and communicate concerns.  Triage staff (building administrator or health staff) will walk to the classroom to gather the student and escort them to the triage room. Supervisor/administrator notifies Nurse Ruff. If symptoms verified (see Flowchart), the parent/guardian will be called by Administration or a District nurse to come pick the student up. Student will be escorted to the car. Nurse Ruff notifies Director Kay and Superintendent Smith.
    • In most circumstances staff and students who came in contact with the individual are considered secondary contacts and do not need to quarantine, but will be communicated with regarding the matter and asked to self-monitor for symptoms.
  • Student/staff member is given written instructions (e.g. recommending testing, when they may return to campus, etc).
  • Exposed areas are deep cleaned along with all other used common areas. At times, this may necessitate relocating a classroom or workspace until cleaning has occurred.
  • Follow up with staff/student is done by school nurse.

COVID-19 outbreaks in schools:

  • Definition: Two or more laboratory-confirmed COVID-19 cases among students or staff with onset within a 14-day period, who are epidemiologically linked, do not share a household and were not identified as close contacts of each other in another setting during standard case investigations or contact tracing.
  • If the school is grouping or cohorting students (primarily elementary schools in WWPS)
    • Dismiss the entire classroom/cohort for 14 days if two or more confirmed cases of COVID-19 occur within the group or cohort within a 14-day period. Switch to remote learning.
    • Close a school and switch to remote learning for 14 days when:
      • Two or more classrooms are dismissed due to outbreaks (in schools with 10 or fewer classrooms).
      • > 10% of classrooms are dismissed due to outbreaks (in schools with > 10 classrooms).
      • Schools cannot function due to insufficient teaching or support staff.
  • If the school is not cohorting students (primarily secondary schools in WWPS)
    • Quarantine close contacts. Evaluate to determine if transmission is occurring in the school. Consider the following to determine the need to close a school and switch to remote learning for 14 days when:
      • The school experiences a rapid increase in cases.
      • There is a prolonged chain of transmission (2 or more generations) occurring in the school.
      • School cannot function due to insufficient teaching or support staff.

Operations and HVAC Plan

Personal Protective Equipment:
Personal protective equipment will be available through the building secretary, including but not limited to: gloves, facemask, face shields, goggles, plexi-glass shields (case-by-case basis), hand soap, hand sanitizer.

HVAC Plan
The district has consulted with CDC recommended guidelines, MSI engineering, DDC logistical and Cenergistic Engineering to ensure we are doing everything we can to provide the safest buildings for staff and students. We have approached air quality by focusing on three areas; filters, fresh air volume, and run time of HVAC systems.

Filters: We are following the CDC recommendation to maximize filter efficacy by incorporating the highest rated filter that can be installed in our systems. Up to MERV 13 filters across our district (a total of 1169 filters), are being installed. These filters have three times the surface space of standard filters and well above the industry standard of MERV 8 which are normally recommended for public buildings. 

Fresh Air Volume: The WWPS HVAC system is managed by a DDC system that consists of a central computer workstation that monitors HVAC conditions via a series of sensors. These sensors transmit data back to the workstation, where sophisticated software monitors performance and makes operational adjustments as necessary. Our systems are normally designed to run at 15 CFM (cubic feet per minute) per person per number of people in an area. In accordance with CDC standards and recommendation from our consultants, we have maximized outside air flow above the recommended standard to address COVID-related recommendations. We have set all systems to provide over two times the amount of recommended fresh air.

Run Time: We have also increased our building run times in excess of CDC recommendations to provide additional time for the building to flush at the end of the day and refresh prior to morning start up. Our buildings begin maximizing outside air no later than 5:30 a.m. and continue drawing outside air until 11:00 p.m. at night. On weekends we are running outside air from 8:00 a.m. to 6:00 p.m.

HEPA Filter Systems
While not required, the district has procured and installed HEPA Filter Systems in all of our nurse/isolation room stations at each school site. 

Custodial/Cleaning Plan

Head Custodian Duties (Start up and daytime): 

  • Prepare the building for the day. (Turn on lights, check common areas, check restrooms, check office area, etc.)
  • Periodically during the day, clean and sanitize rest rooms, door handles, bottle fillers, sinks, counter tops, etc., in all common areas.
  • Clean and sanitize classroom restrooms and high contact areas during the AM- PM Hybrid changeover
  • Other areas and duties identified by the Custodial Supervisor
  • Identify any safety issues with the building and submit work orders when needed
  • Assist with any issues and or cleanup as needed

If a student is removed from a classroom due to Covid concerns:

At the earliest convenience when students and staff are out of the classroom

  • The classroom will be cleaned and sanitized concentrating on the student desk area of the potential Covid exposure along with all counter tops, sinks, etc.
  • The entire room will be misted with sanitizer.

Isolation Room:

  • Empty all garbage cans.
  • Clean and sanitize room including tables, chairs, counter tops, sinks, door handles etc.
  • Mist the entire room.

Custodial duties: After school hours

Classroom with students:

  • Empty all garbage cans.
  • Check blue caddy and refill all hand sanitizers and cleaning disinfectant bottles (all classrooms will have bottles of hand sanitizer and disinfectant available during the day).
  • Clean and sanitize room including sinks, counter tops, door handles etc.
  • Mop or vacuum floors every other day. 

Classrooms with teachers only:

  • Empty all garbage cans.
  • Rooms that are used will be cleaned and sanitized around teacher’s desk, counter tops, sinks, etc.
  • Check and refill all hand sanitizers and cleaning disinfectant bottles ( all classrooms will have these available during the day).
  • Floors will be vacuumed and or mopped as needed.

Common areas including restrooms, library and office:

  • All restrooms will be cleaned and sanitized nightly including misting of sanitizer.
  • Office area will be cleaned and sanitized nightly including misting of sanitizer.
  • All entrances, hallways and floors will be vacuumed or mopped daily.
  • Clean all entry window glass.

Cleaning Documentation

  • Log sheets affixed to classroom doors/areas will be utilized to document sanitization tasks accomplished in each classroom, office and common area. 

 Nutrition Services Plan

Meals served free to all students:

Meals provided in "grab and go" fashion at all sites for on-site students.
When in AM/PM Hybrid: 
  • AM students receive lunch and the following day's breakfast upon departure.
  • PM students receive the following day's breakfast and lunch upon departure. 
When in distance learning:
  • Meals can be picked up at advertised sites in a convenient drive-thru/curbside process.
Water Availability on Site
For safety reasons, all drinking fountains in the schools have been disabled at this time. Water bottle filling stations are available for student use. Students should bring their own water bottle to school marked with their first and last name. All bottles should have a lid or closure.

Face Covering Plan

General Comments:

  • Plan utilizes recommended practices from the CDC, WaDOH and L&I.
    • L&I has provided a document to assist schools in determining appropriate face coverings. Click here
  • Face coverings shall be worn by all employees and visitors when entering or inside district facilities. 
  • Schools are responsible for distributing PPE for staff and students. Parents/Guardians will be contacted before on-site learning with instructions on how to obtain a school-supplied mask if necessary.
  • Any face covering should be routinely cleaned by laundering or by a method recommended by the manufacturer of the covering.

Face Coverings:

  • All students, staff, volunteers, and guests must wear cloth face coverings (or other acceptable alternatives) in K-12 settings unless otherwise noted.
  • Cloth face coverings should not be worn by students:
    • With a disability that prevents them from comfortably wearing or removing a face covering.
    • With certain respiratory conditions or trouble breathing.
    • Who are deaf or hard of hearing and those who provide instruction to such people unless a substitute is used.
    • Advised by a medical, legal or behavioral health professional that wearing a face covering might pose a risk to that person.
      • If you believe your child qualifies for an exemption or if you have a question about allowable face coverings, please contact your school/building COVID-19 site coordinator.
  • Staff members who maintain a serious health condition/circumstance that might prohibit them from wearing a mask must consult with Nurse Ruff to review and identify accommodations.
  • Staff members may remove their mask only under the following circumstances:
    • School employees working from their classroom with no one else present in their room (unless the other person is a member of their household).
    • A person by themselves inside an office with four walls and a door (door can remain open or closed).
    • A lone worker inside a cubicle with four walls, where one wall is an opening, that are high enough to block the breathing zone of anyone walking by, and whose work activity will not require anyone to come inside of the cubicle. Cubicle walls or other barriers may include plexi-glass or other non- porous materials.
    • A lone worker in an enclosed vehicle.
  • In rare circumstances when a cloth face covering cannot be worn, students and staff may use a clear face covering or a face shield with a drape or wrap. Face shields should extend below the chin, to the ears, and have no gap at the forehead. Consult with Nurse Ruff.
  • Younger students must be supervised when wearing a face covering or shield and may need assistance putting them on, taking them off, and getting used to them.
  • Even when wearing cloth face coverings, physical distancing should be practiced.
  • When applicable, students may remove face coverings to eat and drink. In rare circumstances, if students need a "mask break", take them outside or to a large, well-ventilated area where 6 feet of physical distancing can be maintained.
  • Students/staff must wear cloth face coverings or acceptable alternatives while riding any form of district transportation (buses, vans, etc).

Tips for Preparing Your Child for Wearing a Mask

  • Have multiple masks, so you can wash them daily and have back-ups ready 
  • Choose a mask that completely covers the nose and mouth, fits snugly but comfortably against the side of the face, secures with ties or ear loops, includes multiple layers of fabric, and allows for breathing without restriction
  • Make sure the mask can be washed and machine dried without damage or change to shape
  • Label your child’s masks clearly in a permanent marker so that they are not confused with those of other children
  • Practice with your child putting on and taking off masks without touching the cloth
  • Explain the importance of wearing a mask and how it protects other people from getting sick
  • Consider talking to your child about other people who may not be able to wear masks for medical reasons (e.g., asthma)
  • As a family, model wearing masks, especially when you are in situations where physical distancing is difficult to maintain or impossible
  • If you have a young child, help build their comfort wearing a mask and become comfortable seeing others in masks
    • Praise your child for wearing a mask correctly
    • Put a mask on stuffed animals
    • Draw a mask on a favorite book character
    • Show images of other children wearing masks
    • Allow your child to choose their mask that meets the school dress requirements

Face Cover Violations

  • If a student purposely or blatantly refuses to wear a face covering, it will be treated as a safety violation. Parents will be contacted to pick the student up from school. Repeated failure to comply with the face covering requirement will result in a transfer to Walla Walla Online.
  • If a student repeatedly forgets their face mask, they will be counseled, a plan will be developed and their parent/guardian will be contacted.
  • If a staff member is found to not be following required face covering protocols, appropriate personnel action will be taken by the school/building administration/supervisor.

Hygiene Practices

Hand-washing:

  • Students and staff will clean their hands when they arrive at school, before meals or snacks, after outside time, after using the restroom, after blowing nose or sneezing and before leaving to go home.
  • Hands should be washed with soap and water for 20 seconds.
  • If soap and water are not readily available, use an approved hand sanitizer.
  • Supervise the use of hand sanitizer by young children.
  • Cover coughs and sneezes with a tissue, dispose of the tissue in the trash, then clean hands with soap and water or hand sanitizer.

Distancing:

  • To the extent possible, students will be grouped in small cohorts and remain together throughout the day. Groups will not be combined for meals or recess.
  • Physical distancing of six feet will be practiced as much as possible. There may be brief periods of closer contact during transition times, but these will be kept to a minimum. Areas where students might congregate will have markings spaced six feet apart.
  • Traffic patterns will be marked with designated entrances and exits to avoid students mingling. When indicated, arrival times may be staggered to avoid bottlenecks.
  • Students will have individual supply kits to minimize contact with shared teaching materials.
  • Common area drinking fountains will not be used. Students should bring individual water bottles each day.

Reporting Possible COVID Protocol Violations

Staff, students, parents and community who believe the above-referenced COVID protocols are not being adequately followed are encouraged to contact the School COVID Coordinator (principal). Additionally, anonymous tips can be made via the WWPS Safe Schools Hotline accessible by clicking here

WALLA WALLA PUBLIC SCHOOLS • 364 South Park St. • Walla Walla, WA 99362 • Phone: 509-527-3000 • Fax: 509.529.7713

SS-logo-alert-transparent Safe Schools Tip Line: 855.976.8772  |  Online Tip Reporting System