Information24-25 Dual Applications   Early consideration closes March 15, 2024 | Learn more

A+ A A-

Search Policies & Procedures

5630 (P) - Volunteers

ADMINISTRATIVE PROCEDURE No. 5630

VOLUNTEERS

The voluntary help of citizens should be requested by staff through administrative channels for conducting selected activities and/or to serve as resource persons. All volunteers must annually complete the Volunteer Disclosure Statement. Every two years, they must receive clearance through the Washington State Patrol Background Check Form.

Volunteers shall not have unsupervised access to students. Unsupervised access means with a student(s) and out of sight and sound of a certificated staff member.

Volunteer coaches shall sign the Volunteer Coaching Agreement, complete an emergency release form, and an insurance waiver form.

Volunteers shall:

A.    Serve in the capacity of helpers and not be assigned to roles which require specific professional training. Instructional services shall be rendered under the supervision of certificated staff.

B.    Refrain from discussing the performance or actions of a student except with the student's teacher, counselor, or principal.

C.    Refer to a regular staff member for final solution of any student problem which arises, whether of an instructional, medical, or operational nature.

D.    Receive such information as:

1.     General job responsibilities and limitations;

2.     Information about school facilities, routines, and procedures;

3.     Work schedule and place of work;

4.     Expected relationship to the regular staff.

E.   Be provided appropriate training at the building level, if new volunteers, consistent with their tasks and existing district standards. This training shall be developed under the leadership of the principal in consultation with a district supervisor.

F.   Have assignments and activities carefully defined in writing. Examples of suggested duties for volunteers may include:

1.     Bulletin boards;

2.     Preparation of materials for art, science, math classes;

3.     Clerical duties including word processing, copying, filing, inventories, putting booklets together, newsletters, student lunch counts, attendance, and class records;

4.     Clean up activities;

5.     Library and audio visual duties;

6.     Assistance with physical education exercises;

7.     Instructional activities appropriate to the volunteer's training and classroom needs such as monitoring math assignments or listening to oral reading;

8.     Vision and hearing testing and approved medical surveys;

9.     School activities supervision; and

10.  Playground supervision with a staff member.

G. Have their services terminated for these and other reasons:

1.     Program and/or duties completed;

2.     Resignation of the volunteer;

3.     Replacement by paid staff member; and

4.     Circumstances which in the judgment of the administration may necessitate asking the volunteer to terminate services.

Issued: September 2003

WALLA WALLA PUBLIC SCHOOLS • 364 South Park St. • Walla Walla, WA 99362 • Phone: 509-527-3000 • Fax: 509.529.7713

Vector Solutions - Vector Alert Safe Schools Tip Line: 855.976.8772  |  Online Tip Reporting System