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6955 - MAINTENANCE OF RECORDS

Policy No. 6955

MAINTENANCE OF RECORDS

The maintenance of adequate records is vitally important to the future facilities program within the district and to the resolution of any disputes that may arise regarding a construction project.

The superintendent shall keep all reports, documents and plans as they relate to an existing or proposed project. The records shall include copies of all correspondence relating to the project. The superintendent shall require from the architect, engineer, contractor or other parties at least the following, as they become available:

    1. Inspection and progress reports;
    2. Results from tests of material quality and composition, etc.;
    3. Drawings of buildings and sites;
    4. Conveyance records, title search, bond issuance records and any licenses and legal documents issued or executed pursuant to the project;
    5. Guarantees and warranties; and
    6. Other papers relevant to the project, such as the record of board resolutions.

Legal References: 

RCW 

39.04.020

Plans and specifications -- Estimates -- Publications -- Emergencies

39.04.040

Work to be executed according to plans -- Supplemental plans

39.04.070

Account and record of cost

39.04.080

Certified copy to be filed--Engineers' certificate

39.04.100

Records open to public inspection--Certified copies

 

First Reading: February 19, 2002

Adopted by the Board: July 16, 2002

WALLA WALLA PUBLIC SCHOOLS • 364 South Park St. • Walla Walla, WA 99362 • Phone: 509-527-3000 • Fax: 509.529.7713

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