Purchasing Contracts & Agreements
All purchasing contracts and agreements must be submitted and approved by the Superintendent or designee before work can commence. The designee is the Executive Director of Business Services.
If Applicable by the Purchasing/PCard Guidelines, district staff must complete the Proof of Competitive Bid form.
Personal Services Contract
District Staff and Contractors must complete these steps before any work may commence. District Staff and Contractors will work together to complete all required documentation.
Contractor must fill out the questionnaire to determine what type of service is being provided and submit with the appropriate packet in step 2.
Using the results from the questionnaire in Step 1, determine which packet is required and complete all required documents. Signature is required to be considered complete. Upon completion, district staff will forward the completed packet to the District Office, attention Anna Sandness. Work is not to commence until the complete packet has been turned in and approved. If fingerprinting is required, fingerprints must also be cleared before work may begin.
Accounts Payable Packet
Complete this packet if you answered YES to all of the questions on the questionnaire.
Contractor must complete:
- Questionnaire from Step 1
- Form W-9
- Retirement Status Verification Form
- Suspension & Debarment Form
- Fingerprinting Instructions (If consultant works with children, fingerprinting is required)
District Staff must complete:
Contractors that are determined to be independent contractors will submit invoices to the District Staff Contact for payment through the District accounts payable system. No withholding will be deducted from the invoice total.
If the contractor answered NO to any of the questions on the Independent Contractor vs. Employee questionnaire, the individual is not considered an independent contractor by the IRS, and therefore, is not eligible to be paid as such. District staff must contact Human Resources before continuing.
Once all the required forms from Step 2 are completed and approved, work can begin and invoices or time sheets may be submitted for payment. Please submit all invoices to Walla Walla Public Schools at 364 S Park St, Walla Walla, WA 99362, Attn: accounts payable.
Contact Anna Sandness at (509) 526-6718